How is this different from a marketing agency?

Agencies bring you new leads with ad spend. We recover the patients you already paid for, from your list and your missed messages, then stop future losses. No ad budget required to start.

Is our patient data safe?

Yes. We only use the list you share, for the work you approve, with tight, confidential access. Nothing is sold, shared, or used outside your clinic's campaigns.

Will this replace my reception team?

No, it frees them. The AI handles repetitive first replies, reminders, and follow-ups so your team focuses on patients in the chair.

How quickly will we see results?

The audit is immediate. Reactivation usually books patients within 2–4 weeks. The AI system then prevents new losses from day one.

Do you really work in Arabic?

Yes. Conversations, reminders, and follow-ups all run in Arabic and English, matching how your patients actually message you.

Built for dental clinics across the GCC

Patient-retention engineering as a service for dental clinics.

We build, run, and manage the systems that recover the patients your clinic already paid for, so you focus on treatment, not chasing messages.

See what you are losing See how it works

Replies in seconds

24/7 · AR & EN

Fewer no-shows

The stack we build your patient engine on

Claude

OpenAI

n8n

Google

Make

Zapier

Notion

Slack

Twilio

Claude

OpenAI

n8n

Google

Make

Zapier

Notion

Slack

Twilio

The problem

Why most clinics lose revenue in 2026

You already paid for every patient through ads, referrals and reputation. Almost all of the loss happens after that money is spent.

You reply too slowly

A patient in pain messages three clinics at once. The first to answer wins the booking. Hours-long replies hand that patient to a competitor.

Your clinic sleeps, patients don't

Most inquiries land at night and on weekends. With no one on WhatsApp, that demand is gone before your reception opens.

You never follow up

No-shows, postponed treatments, and dormant patients are never chased. High-value cases quietly disappear from your calendar.

Solutions

How your patients turn into revenue

Diagnose

AI Audit

We map exactly where your clinic loses patients and revenue, and hand you a plan to fix it.

You feel money is leaking but can't see where.

Reply speed & after-hours gaps
No-show and postponed-treatment rate
Dormant patients never contacted
Revenue lost at each leak

We build this when: You want proof before you commit to anything.

Recover

Patient Reactivation

We turn your existing patient list into booked appointments, in Arabic and English, with no ad spend.

You have hundreds of patients you never contacted again.

Patients dormant 6+ months
WhatsApp in Arabic & English
Interested patients booked
Sent, replied, booked, shown reporting

We build this when: You want fast cash and proof the system works.

Prevent

AI Patient Communication

Every message answered in seconds, 24/7, with reminders and treatment follow-up that keep chairs full.

You lose leads to slow replies and empty chairs.

Instant replies day & night
Reminders that cut no-shows
Follow-up that recovers treatments
Live results dashboard

We build this when: You want to stop future losses on autopilot.

Build

Custom Systems

Bespoke automation built around how your clinic actually runs, when an off-the-shelf tool will not fit.

Your workflow is specific and no product matches it.

Scoped to your exact workflow
Connected to the tools you already run
Dashboards and internal tools
Built, documented, and handed over

We build this when: You need something built, not configured.

The playbook

How it works

One sequence, in order. Each stage goes live before the next begins, and the first two pay for the third.

Audit & discovery

Review reply speed and after-hours handling
Analyse no-show and postponed-treatment rate
Map dormant patients and revenue at risk

Reactivation

Message dormant patients in Arabic & English
Book interested patients, follow up the rest
Report sent, replied, booked, and shown

AI system live

Instant 24/7 replies switched on
Reminders and confirmations automated
Treatment follow-up sequences running

Optimize & report

Live dashboard of every result
Monthly review and message tuning
Coverage expanded across branches

Why Zeraphis

Built to stop losses, not sell software

Arabic & English, natively

Every patient answered the way GCC patients actually message, not a clumsy translation.

Built for GCC clinics

Tuned to how patients in the Gulf book, delay, and decide, not a generic template.

No new ad spend

We start with revenue already sitting in your list and your missed messages.

Done for you

We set it up, run it, and maintain it. Your reception is freed, not handed another tool.

Everything measured

Sent, delivered, read, replied, booked, shown, visible on a live dashboard.

See exactly where your clinic is losing money

See what you are losing

The founders

Abderrahman Ait Ougard

Co-founder, Engineering

AI and optimisation engineering in France. Builds the audit tooling and the AI communication system.

Hossam Arrami

Co-founder, Growth

Runs growth and client delivery. Four years building audiences and closing partnerships for digital brands.

Still have questions?

FAQ

Book a call

Let's find your clinic's leaks

Tell us a little about your clinic. We'll reply with the clearest first step, usually within one business day.

What happens next

We review how your clinic handles patients today, identify where revenue is leaking, and show you the fastest way to recover it.

contact@zeraphis.com